envelopetrain@mcq.co.uk phone 0191-265-3003

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DBS Umbrella Body

DBS SERVICE

Cloud Version coming soon

SERVICE

DBS

SPEEDY

RESPONSIVE AND FAST OUTCOMES.

Average 4 day turnaround, receive an update 5 minutes after it's issued.

RECRUITMENT

MANAGE YOUR RECRUITMENT EFFECTIVELY.

No more paper paper files with your DBS activity accessible at all times, anywhere for inspection - CQC or LA inspection proof!

Route 2 and Rout 3 ID checking available - all part of the service.

ALL ROUTES AVAILABLE.

ID SOLUTIONS

 
 
 

Over 15 yrs experience!

MCQ has operated as a DBS umbrella body for over 15 years. Our specilisim is the Health & Social Care Sector but we have many clients from a diverse range of industries who use our services.

Sign up to our DBS Umbrella Service

How to apply

 Register with us as your umbrella body by completing and returning a simple agreement.
     (We also suppply you with your own policy for the recruitment of ex offenders.)
 
  • You can then order a stock of forms or opt for our new and online aplication process.
  • Give the form to the applicant to fill in or they complete an online application.
  • You will then check their ID documents and send the form or verify their ID on online.
  • Send the form to us (with scanned copies of the ID) and we verify and countersign the application.
  • DBS will send a certificate to the applicant.
  • You must ask the applicant to show you the certificate so you can check it’s genuine

Sign up to our DBS Service

How long it takes

  Paper forms usually takes around 6-8 weeks but it can take longer if

  • the details given for the check are incorrect
  • several police forces need to be involved in the check

(You can’t pay more to get a faster check.)

Online applications can take as little as 4 days and you will get notification of the result 5 minutes after issue.
(Remember if using the paper version you do not receive any notification, you must ask the applicant to present their certificate)

How much it costs

 How much it costs depends on the type of check

Type of checkCost
Standard £34 + £1.60 vat
Enhanced £52 + £1.60 vat
Enhanced with barred lists £52 + £1.60 vat

Checks are free for volunteers but there is still an admin charge.

Checks for carers

If you provide care services for adults (for example in a care home), you can use a service called DBS Adult First.
 
This will confirm, usually within 2 days, if the applicant:
  • can start work, as long as they’re supervised or
  • should wait for the results of an enhanced check
(This service costs an extra £9+vat)

Documents you need for a criminal records check

You must prove your identity if you’re applying for the type of role where someone else is required to check your criminal record. You must provide original documents (not copies) to do this.
Which documents you need to provide will depend on the route the application takes. You must try to provide documents from Route 1 before Route 2 or Route 3.

Routes

Route 1

You must be able to show:
  • one document from Group 1
  • 2 further documents from either Group 1, or Group 2a or 2b
At least one of the documents must show your current address.

If you’re not a national of the UK or the EEA and you’re applying for voluntary work you may need to be fingerprinted if you can’t show these documents.

Route 2

If you don’t have any of the documents in Group 1, then you must be able to show:
  • one document from Group 2a
  • 2 further documents from either Group 2a or 2b
At least one of the documents must show your current address. The organisation conducting their ID check must then also use an appropriate external ID validation service to check the application.

If you’re an EEA national who’s been resident in the UK for 5 years or less you may need to be fingerprinted if you can’t show these documents.

Route 3

Route 3 can only be used if it’s impossible to process the application through Routes 1 or 2.

EEA nationals who’ve been resident in the UK for 5 years or less can’t use Route 3.

For Route 3, you must be able to show:
  • a birth certificate issued after the time of birth (UK, Isle of Man and Channel Islands)
  • one document from Group 2a
  • 3 further documents from Group 2a or 2b
At least one of the documents must show your current address. If you can’t provide these documents you may need to be fingerprinted.

Document Groups 

Group 1

DocumentNotes
Passport Any current and valid passport
Biometric residence permit UK
Current driving licence photocard - (full or provisional) UK, Isle of Man, Channel Islands and EEA
Birth certificate - issued within 12 months of birth UK, Isle of Man and Channel Islands - including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

Group 2a

 
DocumentNotes
Current driving licence photocard - (full or provisional) All countries outside the EEA (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) - paper version (if issued before 1998) UK, Isle of Man, Channel Islands and EEA
Birth certificate - issued after time of birth UK, Isle of Man and Channel Islands
Marriage or civil partnership certificate UK and Channel Islands
Immigration document, visa or work permit All countries outside the EEA - valid only if you’re working in the country that issued the document
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man

All driving licences must be valid.

Group 2b

 
DocumentNotesIssue date and validity
Mortgage statement UK or EEA Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA Issued in last 3 months
Bank or building society statement Countries outside the EEA Issued in last 3 months - branch must be in the country where the you live and work
Bank or building society account opening confirmation letter UK Issued in last 3 months
Credit card statement UK or EEA Issued in last 3 months
Financial statement, for example pension or endowment UK Issued in last 12 months
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Letter of sponsorship from future employment provider Non-UK or non-EEA only - valid only if you’re residing outside of the UK at time of application Must still be valid
Utility bill UK - not mobile telephone bill Issued in last 3 months
Benefit statement, for example Child Benefit, Pension UK Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands Issued in last 3 months
EU National ID card - Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal UK - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided